Best tradeshow marketing tips and case studies. Call 800-654-6946.
Best tradeshow marketing tips and case studies. Call 800-654-6946.

TradeshowGuy Exhibits: Planning Notes for Cannabis Collaborative Conference

cannabis collaborative conference

Since we made the decision to exhibit at a regional cannabis show in January, the Portland Cannabis Collaborative Conference at the Portland Expo Center, we’ve been tossing around a lot of ideas on how to approach it. Thought it might be fun to share some notes about what is crossing our minds regarding the show.

First, the Cannabis Collaborative Conference is a relatively small gathering. Around 125 – 130 exhibitors will set up shop for a few days, January 22 – 24, 2019. There will be two days of conferences, breakfasts, lunches and networking. And of course, exhibiting! In discussions with Mary Lou Burton, the organizer, it was apparent that a number of companies that are not directly involved in the cannabis industry exhibit at the show. There are companies involved in banking, insurance, legal, energy reduction, marketing and more. Given that the show is pretty popular, and the industry is growing, we felt it was a good fit to invest in exhibiting at the show as a potential supporting marketing partner of companies in the cannabis industry that do tradeshows.

Now that the decision has been made, what to do?

As any tradeshow planner knows, it all revolves around budget. From booth space, to travel, from the exhibit itself to giveaways and more, budgets must be decided upon and hopefully adhered to.

At first blush, our budget for the show will be modest. Here are some thoughts on what we might do for our 10×10 space – #420. Yes, we’re in #420.

Exhibit: Lots of things to consider. After all, we have access to a lot of styles of exhibits, from pop-up graphic back walls that set up in seconds, to aluminum extrusion framed light boxes, to typical  10×10 exhibits (rental and purchase) to banner stands and more. The first thing that comes to mind is to do a big back drop (maybe even a light box with fabric graphic) with a large striking image, company name, maybe a few bullet points. I’ll work with a professional designer for this – I ain’t a designer.

Giveaways: of course, I have a couple of books that I’ll either giveaway or sell on the cheap. The organizers have said I can sell the books at my booth (some shows direct sales are not allowed, so I checked). We might also come up with some branded swag. If we can find an item that really makes sense for the show that is a good giveaway, we may do that.

cannabis collaborative conference

PreShow Marketing: the organizers gave me a list of some 2500 people that attended the last show. While it might be helpful to reach out to them via email, our interest is more in the exhibitors – they’re our target market. We might do a couple of email blasts to the group to let them know we’re there and what we do. Email is cheap. Direct mail is probably not a great option, mainly due to the cost. But, even if the attendees aren’t exhibitors, many of them are retail shop owners and are potential customers for other items we can supply. Since I’m active on social media – and especially with the booth number 420 – you can expect that we’ll have a lot of fun both before and during the show promoting both the show and our booth space.

During the show: one thought is to make the rounds at the other exhibits at the very outset of the show opening and invite them to come to booth 420 to pick up a free copy of my book while they last. Once they’re there, we’d be ready to capture their information for follow up. And I think it’s always a good idea to have some sort of thing to do – some interactive element – which bears more thought.

At this writing the show is still 182 days away – half a year. And most of these thoughts and notes on what we’ll do is just that – incomplete ideas. Still, I always tell clients that when a show is a half a year away, THAT is the time to be slowly creating the ideas, talking with team members and getting the juices flowing so that as time goes by they will coalesce and become more concrete until they become a plan that can be executed.

Stay tuned! And if you’re planning to be in Portland in mid-January of next year, put this show on your calendar and come see us!

  • Candy Adams ,

    I’ve been writing a blog for the Direct Cannabis Network (DCN) here in San Diego for the past year on exhibiting best practices, have spoken for a number of local cannabis educational organizations, and am part owner in an online hemp CBD company. I’ve attended a few of the larger Southern California trade shows (NCIA, CCIA, etc.), and have found that 1) exhibitors at these events are not savvy marketers since they’ve been hiding in the “cannabis closet” so long, so exhibit marketing is doubly foreign to them (a.k.a. “if you build it they will come”), 2) many exhibitors are start-ups (maybe moreso here since CA is behind OR in when legalization hit) with VERY limited budgets (think banner stands), and 3) what they need most is someone to provide them with a timeline of strategic and tactical to-do’s to maximize their ROI. I’ve also found that none of the shows I attended adhered to the IAEE Guidelines, so even in a linear booth you may be able to have a 10-12′ backwall, no line-of-site rules, full use of cubic content, etc. to differentiate your exhibit. Good luck, Tim, in Booth #420! 🙂

    • Tim Patterson ,

      What you say doesn’t surprise me, Candy. Yes, a lot of companies don’t have experience moving out of the “cannabis closet” so they are challenged from many angles. Like so many industries, I think there are companies that have very limited budgets, along with a few that have deep pockets. It’ll be an interesting industry to watch for the next few years as they find their way in the exhibiting world!

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