Best tradeshow marketing tips and case studies. Call 800-654-6946.
Best tradeshow marketing tips and case studies. Call 800-654-6946.

Tradeshow marketing

Five Ways to Cut Your Trade Show Budget

In the old days it seemed a tradeshow was an excuse to party half the night and wake up in the hot tub.

But with an eagle eye on budgets being the norm today, how can you stretch your bucks? Let’s look at five ways:

1. Plan ahead. The sooner you know details of your show set-up and travel plans the better. You can usually save by submitting show paperwork early, and booking flights and hotels months, not weeks, ahead of the show.
2. Buy a nice carpet and take your own trash cans instead of renting.
3. Know the rules. Some shows will enforce codes that can be very costly, or penalize you if you break them. Your trade show manager should have the show books nearly committed to memory.
4. Ship early. Last-minute drayage costs can shoot the moon.
5. Avoid high cleaning fees: take your own carpet sweeper.

These are just thought-starters. With a little brainstorming you come up with your own $$-saving list.

Client Profile: Mountain Rose Herbs

Business Name:  Mountain Rose Herbs
Person responding to questionnaire: Irene Wolansky
Title:  Marketing Director
Years in business:  22
Location:  Eugene, Oregon
Approx number of employees:  65
Website Address:  www.mountainroseherbs.com

Main target market: Our target market is fairly large, and includes almost everyone!  We sell retail to the public as well as wholesale to stores, co-ops, manufacturers, resellers, etc.

Most successful marketing strategy/tactic or method: We don’t believe that there has been a single successful marketing strategy for us.  Rather, we believe that it is a culmination of everything that we do which has led to our marketing success.  This includes print and web advertising, sponsorships of festivals and conferences, postcard and catalog mailings, e-newsletters, and our presence at tradeshows with our beautiful booth made by Interpretive Exhibits.

What is the best thing you get out of tradeshow marketing? We enjoy the opportunity to meet our customers and suppliers in person, make new contacts, and show people who we truly are.  For us, tradeshows are not about making sales, they are about strengthening new and existing relationships.

Biggest complaint? Our only complaints are sore feet at the end of the day and greedy attendees who grab everything in sight including our display materials!

Favorite Quote: Attendees often tell us that our booth is one of their favorite at conferences, but our favorite is when they tell us that they “find our booth an oasis in the middle of a hectic show.” People comment that it feels so relaxing and inviting at our booth that they don’t want to leave!  We let them stay as long as they would like.

Biggest Lesson Learned: Find a reliable company that you trust to set up your booth.  Interpretive Exhibits assisted us with this, and we are forever grateful to them.  We will never hire show labor again!

Most extreme thing you ever did?  Business or personal?
The most extreme thing that Mountain Rose Herbs has done was eradicating conventional products entirely from our product line.  We offer over 3,000 products, so this was no small task!

On a personal level I can’t think of a single most extreme thing that I have done, but it might be backpacking alone throughout Southeast Asia.  I spent 6 months in Thailand, Laos, Cambodia, and Malaysia, and it was one of the most rewarding and amazing things that I have ever done.

All-time favorite movie? I don’t watch too many movies, but “Office Space” is definitely one of my all-time favorites.

Tradeshow Marketing Podcast: Emilie Barta Interview

What does it take to choose a professional tradeshow presenter?

We talked with just such a person in Emilie Barta, a New York-based independent tradeshow presenter. Some of the topics we covered included: how can you find a good presenter? What kinds of questions should you ask? What results should you expect?

And from the exhibitor’s perspective, why should you even consider bringing in a ‘hired gun’ to demo your products or services?

It all made for a lively and informative interview for our latest installment of the Tradeshow Marketing Podcast from Interpretive Exhibits in Salem.

You can find Emilie Barta online here.

Tradeshow Blues Back

Jeffrey D. Brown has re-launched Tradeshow Blues, a website that he’s maintained for years mostly as a labor of love. Tradeshow industry folks have congregated around features such as “Spill the Beans” and the Tradeshow Wall.

Jeffrey and I have had a number of conversations over the years and I find him to be a passionate advocate for tradeshow marketing. Definitely picked up some useful tips from him and the site, too.

Jeffrey’s on Twitter, so you might give him a follow at http://twitter.com/tradeshowblues.

One thing which fascinates me is the Tradeshow Wall, an interesting take on the ‘wall’ concept which seemed to be the rave for a short time back in, what, 2005? But it’s a wall with a twist. Take a look and see what you think!

Jeffrey also hosts a guitar wall, a wall for Orange County and the Housing Wall – just launched to help people find homes.

The Guitar Wall in particular is a terrific resource for anyone interested in guitars (me!). Lots of links to guitar manufacturers and suppliers.

Okay, rock on!

Podcast: Amber Lindsay Interview

As an exhibitor, how can you get the attention of the media at a tradeshow? After all, media coverage is free and has a lot more credibility than a purchased ad. So it makes sense to have a strategy in place to court the media’s interest and – hopefully – good coverage.

What gets the media’s attention? How do you approach the media? What kinds of things do you need in place on your website that will help the media see you in a media-savvy light so they’re more inclined to cover you?

We put those questions to Public Relations Director Amber Lindsey with Koopman Ostbo, Inc. in Portland. KO is a Marketing Communications company, focusing on brand development, packaging, public relations, consumer testing and yes, media relations.

It turned out to be nothing short of a ‘tradeshow media relations’ primer! Listen here:

101 Rules of Tradeshow Marketing

101 Rules of Tradeshow Marketing

Now that we’ve already had several dozen downloads of the free e-book “101 Rules of Tradeshow Marketing” from all our Tweets it might be time to do an actual, official post announcing the e-book. So here it is.

Given that tradeshow marketing is (or can be) a very expensive marketing proposition, and that almost 80% of tradeshow leads go down the drain, I thought it was time to compile a fun crib sheet or ‘cheat sheet’ of Rules of Marketing. Yeah, there are probably more than 101 rules, but it’s such a nice number.

To download the book click here or click on the image of the book.

And…yes! We’d love to have your comments and feedback! Feel free to tell us what you think.

Is Your Staff Ready? I mean, READY?

When you arrive at the tradeshow with a well-trained staff, you communicate a subtle message to visitors and fellow exhibitors: We Came Prepared. We’re Ready for You. Bring It On.

It’s all part of your bottom line: a well-trained staff can increase both the quality and quantity of your take-home leads. Team meetings every day can keep your staff focused and on task. A well-trained staff will invite visitors in by smiling and asking pertinent qualifying questions. They’ll determine who’s a quality prospect and who’s not, and effectively move the prospects into the sales funnel and the non-prospects out of the booth.

By taking the time to train your staff in engaging and qualifying your visitors, you’re investing in a valuable resource. And that investment will reap dividends in the real world – your tradeshow marketing ROI.

A Dozen Reasons to Exhibit

Many companies I talk to spend thousands of dollars a year to exhibit at several shows. But when pressed as to their results, they say “I don’t really know. We go because we’ve always gone.”

Pardon me for being blunt, but that’s no reason to go to a trade show!

If you’re looking for some reasons to exhibit, let me give you a dozen. There are certainly a lot more, but let’s try these for starters.

1. Looking for Qualified Leads
A tradeshow is a great marketplace for finding a targeted audience, most of who are PAYING for the privilege of being there. Many are buyers or people who can recommend your product to the right people in their company.

2. Show and Demonstrate Your Product
Do you have a product that really benefits from a hands-on approach? Or can you show thousands of people a video of the benefits of your product? Once people get their hands on your product, they’ll really understand it.

3. Brand Your Company
Sometimes this is a very strong reason to attend a tradeshow. A fairly well established company may not plan on gathering new distributors or making too many sales at a show, but they can always strengthen the position of their brand with a good presentation. It also reassures your clientele that you’re still strong in the game.

4. See Your Prospects up Close
Nothing beats a face to face meeting. With a tradeshow potential buyers will stop by your booth and you’re able to engage them in conversation, learn their problems, offer possible solutions and lock down the next step in the sales process.

5. Media Coverage
If you plan it right, you can get a lot of industry media mileage out of your tradeshow appearance. If you’re going this route, the best way to attract the media’s attention is with something new, whether it’s a new product, a new way of approaching an old problem or a new twist on an old product. A good publicist can help you craft the right approach and make sure the right media folks know about it.

6. Train and Educate Dealers
If you have a strong dealer base, there’s nothing like a tradeshow to plan a training module for any new products, changes or shifts in priorities. This also reinforces your relationship with the dealers and gives them more incentive to help your company succeed on a higher level.

7. Spy on the Competition
I used to think that only certain industries really lent themselves to corporate espionage. Okay, perhaps ‘industry research’ is a better term. Where else can you see most, if not all, of your main competitors in one spot, with all of their latest and hottest products on display?

8. Test New Products
You can use the tradeshow setting as your own laboratory. At the recent Natural Products Expo West, Kettle Foods offered five new possible potato chip flavors to attendees and had them vote on their favorites. Eventually one (or more) of those flavors will end up on a grocery shelf.

9. Reach Your Customers in a Cost-Effective Way
Depending on the industry, this could be a very effective way to reach potential customers. In 2001, the average business-to-business sales call cost $329, according to Cahners Research. The Trade Show Bureau says the cost of an average tradeshow lead is $142. The numbers will vary from company to company, but it’s a sure bet that trade show leads cost you less than a sales call.

10. Market Research
Not only can you test products, you can uncover information from your prospects. Maybe a short informal survey is just the thing. By offering a token with a high perceived value, you could probably get hundreds of attendees to take five minutes and answer a short questionnaire geared to uncover important information.

11. Meet the Management of Your Targeted Companies
Tradeshows are successful for a lot of reasons. One reason is that management-types will attend high-profile industry tradeshows. Use this opportunity to target your prospects, invite them to your booth, and take the steps necessary to make sure they show up, by offering premium incentives available only to them.

12. Market Without Even Exhibiting
If the space in the exhibit hall is too spendy for you or you’re not able to book a booth space for whatever reason, you can always set up shop in a nearby hotel. Book a suite and set up your products or demos, and invite your targeted prospects. It’s a more relaxed situation where you can serve refreshments, talk more at length and start getting to know the people you’d like to do business with. And they’ll start getting to know you, too!

There are dozens of other reasons you can find to exhibit at tradeshows, one of the most cost-effective ways of continually marketing to your target. But these twelve reasons will at least get you started on the right track!

© Copyright 2016 | Oregon Blue Rock, LLC
Tradeshow Guy Blog by Tim Patterson

Call 800-654-6946 for Prompt Service
Copyrighted.com Registered & Protected <br />
QA4E-AZFW-VWIR-5NYJ