Best tradeshow marketing tips and case studies. Call 800-654-6946.
Best tradeshow marketing tips and case studies. Call 800-654-6946.

Tradeshow Exhibit

Tradeshow Exhibit Rentals: It’s there When You Need It, Gone When You Don’t

We’ve mentioned tradeshow exhibit rentals several times in this blog and on the podcast. Most of what you can learn about exhibit rentals is already here. But to make a finer point of it, let’s recap:

Pros of tradeshow exhibit rentals:

  • Don’t have to store the exhibit
  • Costs much less than a new exhibit
  • Easy to re-shape and move into different sizes
  • Short-term commitment
  • Flexibility
  • …and more

Cons of tradeshow exhibit rentals

  • Cost can add up: after renting a few times, you’ve paid for the cost of a new exhibit
  • Have to keep coming up with a new idea or design for every show
  • It’s not yours; after the show the money you spent is gone and you have no exhibit

Bottom line, there are no wrong answers. Only answers that fit an exhibitor’s specific needs, goals and situation.

But the final thing to remember about rental exhibits is this: it’s there when you need it, gone when you don’t. And sometimes that’s the best thing.


Check tradeshow exhibit rentals here.

Natural Products Expo West 2020: What Might Have Been

When Natural Products Expo West was cancelled on March 2, just a couple of days before the doors were to have opened to 80,000+ attendees and 3500+ exhibitors, there was a sense of “what did we miss by not being able to exhibit, by not being able to attend?”

And it happened for everyone. Here at TradeshowGuy Exhibits, we had several clients who had done modest upgrades to their exhibits. Upgrades that would have showed off new products, new brands, you name it.

All unseen.

But I thought they should see the light of day, so that followers could at least get an idea of what they missed. Plus, knowing that companies often change year over year, there’s a good chance that none of these exhibit revisions would be used in 2021. We worked with several other clients at the show, mainly to assist in installation and dismantle, so there was nothing new to show. I reached out to the clients involved, and many of them said, YES, please share those concepts; the artwork and revisions that we would have shown our visitors at Expo West. And one client declined to show off their new look, opting instead to save it for the future. Here’s a short video of those changes:

Check ’em all out here:

Introducing Symphony

Every now and then a new exhibit modification comes along that sucks the air out of the room, so to speak. Gravitee, a tool-less exhibit designed and manufactured by Classic Exhibits, came along offering full-size fully-assembled panels that pull from the crate and lock together without tools. Clients love it. Show labor loves it, too, because it goes up quickly and easily.

Now we have Symphony, the first portable display to blend easy tool-less assembly with elegant design and clever accessories. Symphony can be dressed up with all kinds of add-ons and accessories, including counters, workstations, floating graphics, tablet, and monitor mounts. Additional options include wireless/wired charging pads, locking storage, brochure holders, and LED lighting.

Lots of 10x10s and 10x20s, great counters, and priced to sell and/or rent. Check out these great looks here and visit TradeshowBuy.com for the complete selection.

Download the Symphony Summary Sheet and Accessory Guide.


TradeshowGuy Monday Morning Coffee, March 2, 2020: Marcus Vahle and John Pugh

Share Experience is a new company formed late last year by Marcus Vahle and John Pugh, both with long experience in the event and tradeshow world. Given what looks to be a unique approach to carving out their niche in the event world, I thought it might be fun to catch up with them for a conversation on this week’s TradeshowGuy Monday Morning Coffee:

Check out Marcus and John’s new company Share Experience.

This week’s ONE GOOD THING: Dean Koontz’s “The Forbidden Door.”


What Data are You Measuring When Exhibiting at Tradeshows?

Face it, we’re all swimming in data. Every time we walk out the door, drive to the store, buy a cup of coffee, order something online or even just sit at home watching TV, that information is getting logged. If you have a doorbell camera, there’s a good chance that you also chose to connect with local law enforcement agencies, who now can use the images to theoretically catch the bad guys. Stories abound, good and bad, about how all of that data can be used.

So yes, the data at times can be overwhelming. But what about your tradeshow booth? Are there any ways to track data during a show that can be helpful?

Let’s say you set up a time lapse camera in your booth. Put it somewhere that allows you to track the number of visitors, that can show you how long people stayed, or what they interacted with in the booth. That would be one way. Certainly, it would take some time to go through the video after the show, but my guess is that you would get some good intel as a result.

Other data you could consider tracking isn’t so high tech: leads generated, sales made (and dollars brought in as a result of those sales), new customers. You might also look at web traffic you got during or right after the show. And be sure to look at social media impact: number of likes, retweets, engagements and so forth.

Back to tech, here’s a great article from the Event Manager Blog on ways to track visitors using smart mats, wi-fi monitors and heat maps, badge scanners, wearables, beacons and more. Loads of stuff to digest, and some of it may actually be useful in certain situations.

Gathering data to examine from a single show is certainly valuable. But it’s just one piece of the data-gathering path. When you gather the same type of data at show after show, year after year, you can see trends develop.

All of this information can help you make more informed decisions on how to approach and shape your marketing messaging by uncovering what makes things tick.


TradeshowGuy Monday Morning Coffee, February 24, 2020: Hiett Ives

Hiett Ives is a four-decade veteran of the tradeshow industry. He publishes a weekly newsletter on language that is short and fun to read. Hiett also helps companies gather more leads at tradeshows with his company Show Dynamics.

Check out our conversation on this week’s TradeshowGuy Monday Morning Coffee:

Check out Hiett’s company, Show Dynamics, here.

This week’s ONE GOOD THING: The release of “I’ll See You Again in 25 Years” by Completely Grocery and The Sauce Unlimited.

Is Rented Furniture Your Best Choice?

Many clients I work with struggle with many of the bits and pieces of their tradeshow exhibit, including furniture Some clients prefer to own a handful of stackable chairs that stay in their exhibit shipping crates when not in use. Others like the idea of having a fresh new look and budget for furniture rentals every show.

There’s no right or wrong answer. It’s just whatever works best for you.

Certainly, there are pros and cons to renting an exhibit, which is a bit part of any exhibit house’s overall business. Same with furniture. Let’s look at some of the pros and cons.

Pros – Advantages of Renting:

Selection: Furniture rental companies are vying your business just like any other supplier. And to remain competitive, their selection has to be deep and wide. Which brings us to the next thing:

Shiny new: Renting furniture means you’ll get a piece that has only been used a few times, if at all. There’s a lot of turnover in the furniture rental industry and to stay on top, companies have to offer high quality. Which means that they are offering their best. If you get a piece of furniture that is scuffed or damaged, chances are you won’t use that company again.

Ease of use: This is one of the biggest drawing cards. Most furniture rental companies have warehouses near the major metro areas. When you rent chairs, tables, sofas, loveseats or whatever, it shows up at your booth space. At the end of the show, you just leave it there and the furniture company picks it up. And most bigger shows will have a local rep on site to deal with any issues that come up.

Damage: your furniture will get tossed, bounced, dropped and damaged eight ways from Sunday. It’s the nature of the tradeshow world. And after a while, it gets old and worn out.

Storage: when you rent furniture, you don’t have to pay to store it.

Shipping: when you rent furniture, you don’t pay to ship it. It just shows up. The price is all-inclusive.

Cons – Advantages of Owning:

Less Cost: not necessarily a negative, but weigh the cost of renting furniture a half dozen times over a year vs owning and storing a set of furniture, and undoubtedly the cost to rent that many times will be higher than purchasing something and using it six times.

Storage: If you have sufficient storage space and the chairs fit in your shipping crates, you don’t have to worry about them.

No Surprises: When you own furniture, you don’t worry about renting something turns out to be different than what you expected.

Less Hassle: Don’t have to deal with yet another vendor.

Is renting furniture the right thing for you? Talk to your exhibit house. No doubt they work with at least one good furniture rental vendor that can answer your questions.


Check out our selection of rental furniture at TradeshowBuy.com.

What’s New in the New Year?

It’s 2020. Seems like everyone wants something new. After all, this century is no longer a teenager! Hey, if the century were a human, it could almost drink!

So…what’s new in the tradeshow industry?

At TradeshowGuy Exhibits, we work with a handful of vendors: designers, manufacturers and other suppliers in the tradeshow industry.

Classic Exhibits

Our main partner since we started this business has been Classic Exhibits. If not for them, we wouldn’t be in business. Classic Exhibits is a ‘white label’ manufacturer that designs and sells products through a network of distributors. They’ve gone from kind of a kit designer and manufacturer to doing a lot of custom work. It’s where the industry is going, and Classic Exhibits is among the companies leading the way.

And when they introduce something new, it’s good. More than good. It’s groundbreaking. In the last couple of years, they introduced Gravitee, a tool-less exhibit system that sets up easily, breaks down quickly and ships flat. It’s made a difference to clients of ours at Classic Exhibits. In fact, the first time we set up a Gravitee wall with an installation and dismantle crew, they were impressed with how easy and quickly it went up.

Now Classic is introducing Tool-Less SuperNova Lightboxes. Check out their blog post here, and then look through the selection on Exhibit Design Search. Let me quote:

Our new Tool-less SuperNova Lightboxes achieves all of those goals. While there may be more “complicated” solutions, there are none stronger or easier. We estimate the new tool-less connectors reduce assembly by 70-80%. Plus, the splines and the corner connectors can stay on the extrusion reducing the possibility of lost parts. Even the translucent knobs are innovative since they eliminate shadows and reflections.

Can’t wait to see these in action.


Orbus

We also work with Orbus, which provides numerous – maybe countless – options for popups, banner stands, table throws and more. They have high quality combined with budget pricing – a good combination.

And they’re kicking off 2020 by introducing a variety of new products, including digital banners, outdoor tents, shaped signs, smaller (and larger) HopUp fabric stands, and more. Many of these are lightweight, easy to set up by just a person or two, and priced right. See the selection of new designs and products here.

We’ve enjoyed working with other manufacturers and vendors through the years, but when it comes to something new, both Classic Exhibits and Orbus have taken the initiative to keep bringing the “NEW” to the New Year.

TradeshowGuy Monday Morning Coffee, November 18, 2019: Blind Spots

What are your blind spots? Well, sometimes it’s hard to identify blind spots because, well, frankly, you’re blind to them! Often you need help to learn your blind spots. Let’s take a look at blind spots on this week’s TradeshowGuy Monday Morning Coffee, along with a tradeshow tip of the week and this week’s One Good Thing:

Sources mentioned on this week’s show:

5 Ways to Find Your Blind Spots, from Ivy Exec.

The Top 10 Leadership Blind Spots, and 5 Ways to Turn Them Into Strengths, from Inc.com.

This week’s tradeshow tips for attendees, from Sestra.

And this week’s ONE GOOD THING:

Scruffy the Rescue Dog (why did it take so long for him to be the ONE GOOD THING??)

5 Tips for Finding the Right Tradeshow Exhibitor Company

This is a guest post by Mark Yuska.

With well over 10,000 different tradeshows happening in the United States annually, it is no secret that it can be a daunting task to choose the right type of trade show for your company to sponsor. After all, no two tradeshows are alike when it comes to their audience, objectives, and theme.  All the research, preparation, and organization that go into designing and creating an exhibit can be especially daunting for small-business owners or first-time exhibitors. If that’s you, go with a full-service tradeshow company. They’ll take care of every aspect of your exhibit, from start to finish. And if they’re really good, they’ll show you the ropes along the way! Below are 5 tips for finding the right tradeshow exhibitor company. 

1. Referrals

You can begin your search for a display builder by asking for referrals from your industry associations, colleagues or searching an online query for trade show display companies.

Most reputable exhibit companies have their own websites where you can view their portfolios and learn more about the range of services they offer. You may also want to consider attending a tradeshow in an unrelated industry and see if the particular layout and styles are what you are looking for. Then ask the staff running the trade show for the name of the exhibiting company. Some tradeshow display companies only provide design and production of the booth, while others also assist with shipping, staffing, set up, take down, and the creation of promotional literature, among other services. All of these aspects are something to consider in your search.

2. Have A Goal in Mind

What is your reason for exhibiting? Are you attempting to grow brand awareness, generate leads or make face-to-face connections? This is important because it will play a role in determining the design requirements of your exhibit. When you find a company that you want to work with, it’s important to make them aware of your goals so they can use that information to help layout the exhibit floor to help you reach them. If you can have a conversation with an exhibitor company and they immediately start generating ideas based around your goals, then they may be a good fit!

3. Excellent Customer Service

Find a company that offers first-rate project management services to give you a relaxed trade show planning experience. A good customer service team that will go above and beyond to assist clients. At every phase of the design and fabrication process, this company will collaborate with you in order to ensure that your exhibit reflects your ideal brand image. A bonus would be if the company will stage all of our tradeshow booths in their facility before the event so you can experience your booth in person or via video.

Bring on the deck and a fake pool at Birch Benders

4. A Portfolio of Past Tradeshow Booths

When clients are seeking design services, they should pay careful attention to the portfolio provided by the exhibit design company. A portfolio gives potential customers insight into the company’s past work and tells the customer whether they can get the results needed from the designer. Find companies that have a vast portfolio. Again, not one tradeshow is the same. Yours shouldn’t be either. You want to gear it toward your goals and your potential audience. A great experience will keep visitors coming back in future years. 

5. Proven Track Record

If you’re searching for companies online, you’ll usually find this information on the “about us” and “testimonials” page of their websites. Look for information on how long they’ve been in business, as well as the earliest events for which they helped their clients and customers.

Generally, it’s best to look for established companies that have been in business or doing business for at least a decade, as they’re the most likely to understand your unique needs as a business and have a proven process for preparing for trade shows.

There you have it, these are five really important aspects to keep in mind when you are in the process of setting up a tradeshow and trying to find the right exhibitor company to partner with. Remember not to get too stressed out. Find a company that can be an extension of your team and that gives you the trade show you have been envisioning throughout your planning process.

Mark Yuska in the President of Alliance Exposition. Alliance Exposition is a General Service Contractor that focuses on setting up trade show exhibits for small to medium size events.

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