Best tradeshow marketing tips and case studies. Call 800-654-6946.
Best tradeshow marketing tips and case studies. Call 800-654-6946.

Booth Design

How to Issue an RFP for a Custom Tradeshow Exhibit: Video

Not every custom tradeshow exhibit project needs an RFP (Request For Proposal). But there are times when it’s an appropriate way to communicate what you need to a handful of carefully selected exhibit design and fabrication firms. Here’s a brief look at a number of things you should consider including in the RFP:


Supporting a Cause on the Tradeshow Floor

What happens when you, as a company, take a stand on an issue important to you on the tradeshow floor?

As with pretty much everything, the answer is: it depends.

Dave’s Killer Bread’s support of Second Chance

I don’t see it all the time, but there are a few examples where supporting a cause is a big part of a company’s tradeshow exhibit. A part of their public-facing stance.

The first one that came to mind was a recent update to an exhibit we did for Dave’s Killer Bread. Dave Dahl, the famous Dave of the namesake brand, had a, shall we say, interesting history. As a result, in 2019’s updating of the exhibit for Natural Products Expo West in Anaheim, DKB focused a large part of their messaging on an issue important to them: making sure felons have a second chance. Their main counter and backdrop behind it were graced with statistics and images offering their take on the issue.

Another recent project seen at Expo West was Kashi’s spare booth warning of the lack of organic farmland in the U.S. There was no product to taste or see, just a simple 20×20 exhibit that displayed their concerns.

Kashi warns of lack of organic farming

Another client, Bob’s Red Mill, made a change to their overhead banner touting that the company was an employee-owned company.

Bob’s Red Mill added a subtle but important change to their hanging sign.

Once you start looking, it’s not hard to see the causes that companies support in their tradeshow booths. World’s largest B Corp. Zero waste to landfill. 100% organic. Save the Bees. The free-from market. And on and on.

Sure, you could say that especially in the natural products world, showing off your bona fides is just good marketing. And that’s true. But many companies go beyond that and plainly support causes as part of their tradeshow exhibit that a few years ago would be rare.

It’ll be interesting to see how this continues to unfold, and if it’s as obvious in other industries.

Multi-Function Stands for Your Tradeshow Booth

Nothing like having everything in one spot, right? With these stands doing yeoman’s work in your booth space, you’ll find a little extra space for other things, like more visitors?

3-in-1 and 4-in-1 stands offer choices of tablet (iPad or Surface) holders, hand sanitizer, and literature holders in one compact, convenient stand. And of course, they can be fully branded, powder-coated, with anti-theft locks, and wire/cord management that gives it a clean look.

Take a gander:

Contact us for more information. Go to our full Exhibit Design Search at TradeshowBuy.com.

What Signals Are You Sending?

Everything you do, everything you say, how you say it, what you wear, what you drive…they all send signals to other people. A Rolex sends a different signal than a Swatch watch. A Tesla sends a different signal than a Ford 150 pickup. A pair of shorts sends a different signal than a tuxedo.

We all choose the signals we send out, whether consciously or unconsciously. What kind of car we buy, clothes we wear, people we hang out with, how we speak, what we read?

When someone visits your place of business, what signals do you send? How clean is the floor, what kind of bathrooms do you have (and how clean are they)?

Every interaction a prospect or client has with you or your company is an opportunity for them to form an impression.

It’s the same thing at tradeshows. Do you ever think about the signals you send with your tradeshow presence? No doubt a lot of thought goes into how you’ll present your image and brand down to the right colors, the type of packaging, the types of products you design, create and market.

Everything in your booth sends a signal

But I wonder if that consideration goes all the way to the people in your booth. Do you decide if Jesse is a better choice than Aaron to represent the company in the booth? Do you choose branded clothing, such as t-shirts, for all of your booth staffers to wear from day to day? Do you train them on how talk to visitors, how to ask questions, how to stand, how to understand and control their body language?

What about the state of your booth and exhibit? Is the carpet clean? Is the garbage can overflowing? Does your exhibit have cracks and signs of wear and tear or is it in tip-top shape with new graphics and clean countertops?

Everything you do, wear, and speak sends a signal.

What signals are you sending to your visitors?

How to Plan for When Things Go Wrong at the Tradeshow

No, things don’t always go wrong when exhibiting at a tradeshow, but when they do, it can throw you and your team for a loop. The best way to deal with what happens when things go wrong is plan for them to go wrong.

Obviously, you can’t game out every scenario. But you can at least anticipate a few things, right?

One way to see what things might possibly go wrong is to read Exhibitor Magazine’s Plan B column, a monthly ‘you-are-there’ description of actual events where things went wrong. Sometimes terribly. But you get to see the creative ways in which people dealt with an unexpected circumstance.

What are some of the things that can go wrong? How about a missing shipment, where only part of your exhibit shows up? Or new graphics are printed but you haven’t had a chance to review them or test them on the exhibit frame because, you know, timing? Or finding out that your booth space wasn’t where it was supposed to be and wasn’t as big as planned.

Frankly, a million things can go wrong and the hardest part of dealing with something unexpected is that you’re in an unfamiliar place. And you may be setting up on a weekend, or in a different time zone and you can’t reach the people you normally would rely on.

And of course, the time crunch of making things happen in short order because the show will open on time whether you’re ready or not.

A few things that I believe can make a difference: knowing who to call. Knowing your vendors or shippers on a first name basis. Having cell phone numbers of critical people who can make things happen quickly, like printers, exhibit makers and more.

Things often go wrong at a tradeshow…how do you handle it?

Another common denominator is that most of the problems take place early on during setup, which means making sure all of your vendors are on alert for anything from late night phone calls to early morning emails to deal with situations that arise.

One way to head off potential problems is to get ahead of the game as much as possible. Get graphics designed sooner than you might normally plan. Get them produced and fitted ahead of time. Set up the exhibit prior to packing it for shipping to make sure all pieces are there and still fit; we all know that exhibits are packed away quickly and that some things get broken or bent or torn and no one will notice until it’s too late. Which means that one of the best things you can do is go through your exhibit crates on a slow day shortly after they return from the show. It’ll give you a chance to take the time to confirm that all is as it should be or uncover potential issues way before you’re under a time crunch.

Bottom line: be as prepared as possible before things ship and have contact info for all of the players at your disposal (and have a full-charged phone or a portable power pack!). And if all of those plans don’t head off a problem, work with the creative people in your setup crew and booth staff. Putting heads together instead of trying to solve everything on your own is probably the best way to work your way through a difficult and stressful unexpected problem.

Tradeshow Exhibit Customization Comes in All Shapes and Sizes

When I first speak with a new client about what they want in a new tradeshow exhibit, it usually comes down to one of two approaches. Either they want to start from scratch, in a sense, and have a good idea of the potential layout and scope of the exhibit, and they have a budget number in mind. Or, and this is the other extreme, they want to pick out a kit from our catalog and make do, mainly to save budget dollars.

There’s nothing wrong with either approach. Every company has a different agenda when it comes to a new exhibit.

The former approach means everything is custom from the git-go. A designer is brought in, conversations are had about brand attributes and guidelines, and the designer is basically turned loose. These are typically the bigger budget projects where, from the start, the designer is encouraged to cut loose, to try several approaches and show a number of structures with different traffic flow patterns, demo areas, meeting areas and so on. From that, the client decides on one (or two) that work best for them, and the design is refined until it’s ready.

The other approach, where the client is typically working with a more limited budget, starts with a kit from our Exhibit Design Search at TradeshowBuy.com. More often than not, the client believes that the kit as shown in the renderings is the final design.

That rarely happens. Once the conversation starts, the questions begin. Can we add a counter? What about shelves? We need shelves. And something to sit at. And that panel isn’t big enough, what if we made it bigger.

The answers are yes, yes, and yes. Kits get customized, almost all the time. With new clients, there is a bit of a learning curve, but once they realize that even if they start with a kit, that doesn’t mean they’re stuck with everything that’s show. Kits are good starting points to get what clients really want, which is most often a customized version.

A good thing to keep in mind when starting from scratch, especially if your budget is pointing you in the direction of a kit. That kit can be revised, reduced or enlarged in size, configured to fit in more than one final setup (10×10, 10×20, 10×30 for example). Accessories can be added, freestanding graphics or tables can become a part. And those additions don’t have to be out of the catalog, either. Often a client will have custom-built tables that include their logo and additional lighting effects to make them stand out.

If you’re shopping for a new exhibit in 2021 and your budget is pointing you towards something out of a catalog, starting with a kit makes sense. But you don’t have to (and probably won’t) stay there.


End of Year Price Drops

The tradeshow and event industry has been gasping for air for months and months. Exhibitors are putting off investing in new exhibits while wondering if they’re even going to appear at any shows in 2021.

In steps Classic Exhibits, our main exhibit manufacturer, with a little help: a price drop on safety dividers and rental! Not to mention, a trio of eco-friendly sustainable exhibits: a 10×10, a 10×20 and a 2020 island. Let’s take a look. Click to enlarge. Find the links below to download the PDFs.


© Copyright 2016 | Oregon Blue Rock, LLC
Tradeshow Guy Blog by Tim Patterson

Call 800-654-6946 for Prompt Service
Copyrighted.com Registered & Protected <br />
QA4E-AZFW-VWIR-5NYJ