May 11, 2010

Green Tradeshow Booth Materials

So you’re ready to move into getting a new custom-built booth. But one of your main concerns is the type of material that will be used to fabricate the booth.

Of course, your exhibit company should be up-to-date on all of the latest materials available. So be sure to raise the question of sustainable materials with your booth fabricator. Some of the materials that might be considered include bamboo, FSC certified wood, recycled metal, low VOC, organic or recycled latex paint, or tension fabric (low weight which cuts down on shipping costs and the carbon footprint of the shipping).

Many booths may be made with re-claimed materials, which can often be sourced locally. If those materials can be sourced locally, they need less transit time and cost. Plus for each dollar spent locally, three dollars stay in the community so spending locally reduces carbon usage and helps sustain the local economy.

It’s true that many sustainable choices are not cost-neutral, and in fact may bust your budget. When one client of ours constructed a new booth a few years back they explored a variety of materials options,. Even though they wanted to use those sustainable materials, it turned out to have enough impact on their budget that the decision was made to use more typical materials for fabrication. Beyond that it didn’t give them a look they were comfortable with. The financial and aesthetic considerations outweighed the desire to use sustainable materials.

There’s no wrong answer and each project requires its own examination – but one worth pursuing, as there are new material choices coming to market all the time.

May 10, 2010

A Classic: The Curved Back Wall Pop-Up Display

You’ve seen them for decades. Probably set them up at tradeshows. Maybe loved them, or cursed them.

It’s…The Curved Back Wall Pop-up Display!

They’ve been around so long it’s hard to pinpoint exactly where and when they started. I’ve tried to no avail. I’m sure some archaeologist will someday find the first curved back wall display with a caveman skeleton embedded in the rock next to it. Maybe the display will be advertising Saber-toothed tiger hunting tools, mmm?

Let’s face it – this display is an easy solution to the challenge of creating a low-budget, easily-transportable and easily set-up tradeshow booth.

Some view it as a cheap alternative to a more custom look. And it’s true, a custom booth often stands out more than the curved back wall pop-up display.

But in a sense the curved back wall pop-up display is an elegant solution with quite a bit of flexibility.

First, of course, is that you have the choice of using either fabric panels or graphic panels.

Fabric panels in a multitude of color options give you the ability to attach any graphics or photos or messaging you want with Velcro.

Graphic panels that go from floor to the top of the exhibit can create a stunning look. I’ve seen some curved back wall pop-up displays adorned with such powerful photographs that I’ve stopped in my tracks.

Many of the newer curved back wall pop-ups have the ability to install shelves for monitors or to display other items. When a visitor sees a shelf it’s a little unusual so that can also be a good attractor.

And with the curved back wall you have the ability to shift the display around a bit for greater effect. Let’s say your booth is open on two sides. By shifting the booth a couple of feet in a semi-circle towards your neighboring booth (without going so far as to violate height restrictions), you open up both open sides of your booth to visitors, which makes your entire 100 square foot space more inviting and accessible.

With the evolving fabrication techniques, a curved back wall pop-up should last a damn long time, too. A reputable manufacturer offers a lifetime warranty on parts and labor, so your investment is minimal – and a good one.

Finally, the ability to set up the booth in short order – even by someone who’s never done it before but can read and follow directions – makes a pop-up the Swiss Army knife of exhibiting. Add in the ability to convert your carrying case to a counter-slash-storage unit gives you even more bang for your buck.

So that’s the Curved Back Wall Pop-up Display. Pricing ranges from about $1,000 up to $3,000 or so depending on size, style and manufacturer. If you price-shop online to get the lowest price possible you can probably beat that.

But if all you’re looking for is the lowest price, a word of advice: yes, you may get the lowest price – but are you getting a product that will still be giving you service in ten years? Sometimes investing a little more time in checking out the actual product (how it’s made, what the warranty is, who is making it, etc.), and investing a bit more $$ means you won’t be kicking yourself in a couple of years because the cheap version broke after being set up just a few times.

I’m just sayin’…

May 3, 2010

Documenting Your Tradeshow Booth With Photos

It may seem like a no-brainer…but did you get photos of your last tradeshow booth set-up? I mean, did you really get enough photos so that you can answer any questions that may come up before you have to set it up again?

Since the advent of digital photography over a decade ago, taking dozens of photos of any business event is much easier and cheaper than the old days of film. And it can be extremely useful.

Let’s say you are a couple of months away from your next booth set-up and a question comes up…

“Did we set the booth up with the widget graphics on the right side and the service graphics on the left? Or was it the other way around?”

“What difference does it make?”

“Well, the boss wants to know because he needs to make a recommendation to management on how we’re going to set it up this year. Plus he needs to know how much room we had behind the back wall for storage. And he wants to decide if we’re going to have to get another table for the literature or if what we had last time worked.”

“We can either set it all up and take half a day to figure it out – and bug the guys down in the warehouse to get everything out and clear a space…OR…we could just pull the photos out of my computer…”

Which would you rather do?

Chances are at some point you’ll be glad that you took a lot of photos. Whenever I’m at a show where our booth clients are set up I make sure to get several photos, including close-ups that reveal how things were set up. And no matter how many photos I take it seems that a question comes up that makes me wish I’d take just a couple more!

Plus, photos give you a good excuse to post the best ones on Picasa or Flickr and invite your clients or potential clients to come by and see your cool booth.

Photos can come in handy other ways, too:

sharing with management so they can see what the booth looked like
helping the graphic team design upgrades
showing the repair team what needs fixing
documenting where things went (did that layout work? Or do you need to do it differently next time?)
showing which clients came by and posed (handy for blog posts)
put on the cover or inside a show wrap-up report
to prove damages if necessary
general archive purposes

No doubt you can think of other reasons to have several photos of your booth on hand. Take pictures from all angles – you never know when someone might ask how much storage room you have behidn the back wall.

All you have to do is pull out a photo and show them!

photo credit: dichohecho

November 16, 2009

Tradeshow Budgeting Guidelines – An Update

The latest issue of Exhibitor Magazine hit my mailbox last week, highlighted by their annual look at industry cost averages.

Now I’m not going to throw all of their numbers out for you. If you want ’em all, check out their website or buy the magazine. They usually release the current online version a few weeks after the paper version has been out.

But I do want to take a gander at a few of the numbers in general terms.

A few of the main figures that we always work with our clients and prospects here at Interpretive Exhibits are: industry average cost for custom booths, inline booths, and design and fabrication.

Several years back I compiled a short list from various sources, and the averages were something like this (figures from 2000 – 2002):

Average cost for new, custom construction:
Island: $130 per square foot
In-Line: $1,230 per linear foot

Average cost for exhibit design (hourly): $80 – $85
Average cost for graphic design (hourly): $70 – $75

According to the figures just released in the November 2009 issue of Exhibitor Magazine, rates are up approximately 25% since the beginning of the decade, or less than 3% per year. According to data from InflationData.com, the yearly average from 2000 – 2008 is 2.89%.

The figures through September of 2009 shows mostly negative inflation, and those figures were not included – but obviously they would pull the 10-year average down.

Conclusion: Nothing really surprising here – actually I would view the figures as somewhat encouraging as some of the basic costs of designing and fabricating a custom booth are in line with inflation.

Without giving out the actual figures compiled by Exhibit Magazine – after all, they did the work and until they post them online I don’t think it’s fair to jump the shark with their specific numbers – it appears that the key figures we track in the exhibit industry have risen in line with other prices.

PS. When Exhibitor releases those numbers online, I’ll look to post a link do you can review all of the figures.

July 27, 2009

Outdoor Retail Summer Market 2009 – Thoughts from a 1st-time visitor

I was in Salt Lake City last Monday the 20th through Friday the 24th attending the Outdoor Retailer Summer Market 2009 show, thanks to Dean and the great guys at Lifelines. Now if I can only convince the powers that be that I need to be there in January to review the same show. Just because I’d…uh…like to see the area with snow on the mountains. That’s it! Got nothing to do with the fact I’ve been a skier since the age of seven…nope.

Unfortunately I was unable to blog during the show, so I made notes to gather my thoughts for a post-show post. Did manage a few tweets from the show from the busy bank of PCs at @tradeshowguy.

Twitter

First thing at the show was to respond to several of the tweeters that were doing things to draw people to their booths, like Sole Shoes, who were offering a pair of ‘platinum sandals’ to the first dozen people to come to the booth to say ‘It’s Your Sole!’ Which I did, and they did. Also chatted with some great folks at @ENDFootwear from Portland…not sure who is the Tweeter there, though.

Other Twitterers I ran into over the course of the show include: April at @naturallybamboo; Stephanie at @merrelloutside, Brandi at @itsyoursole, Andy the @aquapac designer, Karen and others at @HidesRetainer, Ze’ev at @Zensah, Byron and Davidson of @ecologicdesigns and @greengurugear… Others I couldn’t find as they were never at the booth, or were just too damn busy to come talk to @tradeshowguy! Ah, well, it was great to connect with a handful. And of course at the Tweetup hosted by @PembaServes where I chatted with – among others – Sara Lingafelter (@theclimbergirl) and Fitz Cahall (@dirtbagdiaries) and more…enjoying terrific food and libations at Cedars of Lebanon in downtown Salt Lake City.

Promotions

Impossible to keep up with all the promotions; you can’t be everywhere at all times. But there were some standout in-booth events/promotions that caught my eye (as well as many of the attendees):

Keen Shoes of Portland: taking photos of people and pinning them to a large bulletin board where they answered the question: where would you like to travel in your Hybrid Life (promoting their hybrid life shoes)? My answer? Jamaica. After collecting names and handing out buttons for three days, Keen gave away $1500 to someone to help them make that trip. No, I didn’t win! During the same time period they gave away the grand prize, Keen also sold a couple of styles of their sandals for $35 (about half price) with all proceeds going to a fund-raiser.

GoPro sport camera did a rather loud promotion several times throughout the show, which I stumbled across twice. The founder of the company (don’t think he mentioned his name!) is a natural promoter, getting his crowds to shout out the product name several times. Of course, handing out a couple of dozen GoPro cameras over the course of a few days doesn’t hurt, either!

Aquapac had several great nature photos on display and ended up giving a handful away on Thursday afternoon before the big run-up to the grand prize of a Baja Mexico whale-watching trip.

Booth size and layout

Not having been to Outdoor Retail before, I wasn’t sure what to expect. But after walking the floor for an hour, the most obvious thing is that large companies here like LARGE booths, enclosed walls on 3 or 4 sides, second stories and lots of display space. A 100′ x 60′ was not uncommon.

Green exhibit construction was also at the forefront, with graphics printed or mounted on cardboard; recovered wood used as booth walls (from barns or old houses); cardboard tubes, and even booths cobbled together from wire fencing, bike frames, small trees – you name it, this show has it. I came away with a strong impression that most of the companies involved are very aware of the impact on the environment of their booth-building choices.

Dogs and Kids

Yes, ORSM09 is a dog and kid-friendly show. Lots of dogs and lots of friends. Even ran across a post from @theclimbergirl as she highlighted the ‘Dog of the Day.’

July 20, 2009

Podcast: Dave Fugiel Interview

Nimlok Design Director Dave Fugiel discusses the evolution of custom tradeshow booth design. Our conversation covers the latest building materials, printing technology and more.

July 10, 2009

Give me an “H”. Give me a “Y” . . . . What’s That Spell?

Guest article by Mel White of Classic Exhibits

Perhaps no term is more hyped and less understood in the exhibit industry than “Hybrid.” System manufacturers and custom builders are describing their latest and greatest designs as portable hybrids, modular, hybrids, even custom hybrids. Why the emphasis on this term? The answer is simple: value. More than ever, exhibitors are demanding displays that do everything – assemble quickly, look custom, ship light, and reconfigure. Just a few years ago that was impossible, but not now.

If you’ve spent any time walking a trade show recently, you’ve noticed the profusion of aluminum and tension fabric graphics. In a nutshell, those are the building blocks of hybrid displays. Aluminum is attractive, structural, and lightweight. Tension fabric is vibrant, durable, and cost-effective. Together they serve as the creative backbone for displays priced from $4,000 to $250,000.

But what makes them hybrids? Putting them in context with traditional displays will make the explanation clearer. For the past 30 years, the world of portable or modular displays has been dominated by pop ups, panel displays, and modular laminate exhibits. These are “systems” with defined configurations, components, and accessories. Custom exhibits, on the other hand, have offered endless design possibilities since they were built primarily from wood.

Hybrids merge those two worlds and are less systems than concepts. Hybrids start with aluminum extrusion (such as Octonorm or MODUL) and tension fabric. Beyond that, the design can be anything and can include anything. There are portable hybrids consisting of an aluminum extrusion frame and tension fabric graphics, which pack in roto-molded wheeled cases. There are modular hybrids which add modular laminate components and pack in roto-molded tubs or small crates. And there are custom hybrids which combine extrusion with just about anything else – metal, wood, plex, glass, and sometimes even portable or modular systems. As with all custom exhibits, it comes down to whatever fulfills the design and marketing requirements for the client.

Hybrids may not be the ideal for solution for everyone. For many exhibitors, a basic pop up or full custom makes more sense for their exhibit marketing goals. However, hybrid exhibits are here to stay until there is a replacement the versatility of aluminum extrusions and the bold impact of tension fabric graphics.

Mel White, VP of Marketing and Business Development, Classic Exhibits

May 11, 2009

Need a New Booth? Put Out an Exhibit RFP

Ready for a new custom booth, but don’t know where to start? You might consider putting together an RFP (Request for Proposal) and sending it to 3 – 5 exhibit fabricators.

Whatever your approach, make sure you have an internal company discussion that addresses your booth needs: size, branding, budget, function (needs may include display tables, food serving areas, AV equipment, laptop stations, etc.), transportation (what shows will you attend?), storage, extra signage, interactive items, etc.

Since you’re creating a custom exhibit that you’ll use for years, take your time: after every show, make notes about what works and what doesn’t with your current exhibit. Document what your employees and visitors say. Hold project meetings, get staff input and keep a file.

When it’s time to issue the RFP, make it as thorough as possible. Issue the RFP to a handful of exhibit house, be upfront about how many companies you’ve invited to respond, and make sure the budget and timetable are realistic for what you want. If you can pull that off the chances of creating a fabulous exhibit has increased a hundredfold!

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