Share Experience is a new company formed late last year by Marcus Vahle and John Pugh, both with long experience in the event and tradeshow world. Given what looks to be a unique approach to carving out their niche in the event world, I thought it might be fun to catch up with them for a conversation on this week’s TradeshowGuy Monday Morning Coffee:
I sat down with a long-time colleague to be interviewed this week and to prepare I put a list together of the 5 must-do’s for successful tradeshow marketing. We didn’t go over the whole list because the conversation took its own path. But I thought – hey, it’s a good list! Here it is:
Have an exhibit that draws people in.
We could go into this in detail, but your
graphics and messaging should clearly tell people at a glance:
Who
you are
What
you do
What
problem you solve for them
Have a goal. Share that goal with your staff.
Brand awareness
Sales
Generate leads
Add distributors
Reach new markets
Launch new products or services
Find new hires
Meet current customers, partners and
distributors
Have a well-trained staff
Your staff should know how to greet people
Your staff should know the products or services
Know how to gather the proper information for a
good lead…which leads to…
Know what a lead is…
A lead is NOT a card in a fishbowl
A lead is someone who qualifies
They’re
looking to buy what you’re selling
They
have a budget
They
know when they’re going to buy
They
have the power to make a decision
Once a lead is qualified, the follow up is
critical
Follow-up:
Gather the right information
Name
and contact
When
is the follow up
Where
is the follow up
Who
is doing the follow up
What
is the follow up: sending a brochure, sample, in-person meeting?
We did get to a few of these, and they were good talking points throughout the conversation. One she produces the interview and gives me a link, I’ll make sure to include it in a blog post soon!
Many clients I work with struggle with many of the bits and
pieces of their tradeshow exhibit, including furniture Some clients prefer to
own a handful of stackable chairs that stay in their exhibit shipping crates
when not in use. Others like the idea of having a fresh new look and budget for
furniture rentals every show.
There’s no right or wrong answer. It’s just whatever works
best for you.
Certainly, there are pros and cons to renting an exhibit,
which is a bit part of any exhibit house’s overall business. Same with furniture.
Let’s look at some of the pros and cons.
Pros – Advantages of Renting:
Selection: Furniture rental companies are vying your business just like any other supplier. And to remain competitive, their selection has to be deep and wide. Which brings us to the next thing:
Shiny new: Renting furniture means you’ll get a piece that has only been used a few times, if at all. There’s a lot of turnover in the furniture rental industry and to stay on top, companies have to offer high quality. Which means that they are offering their best. If you get a piece of furniture that is scuffed or damaged, chances are you won’t use that company again.
Ease of use: This is one of the biggest drawing cards. Most furniture rental companies have warehouses near the major metro areas. When you rent chairs, tables, sofas, loveseats or whatever, it shows up at your booth space. At the end of the show, you just leave it there and the furniture company picks it up. And most bigger shows will have a local rep on site to deal with any issues that come up.
Damage: your furniture will get tossed, bounced, dropped and damaged eight ways from Sunday. It’s the nature of the tradeshow world. And after a while, it gets old and worn out.
Storage: when you rent furniture, you don’t have to pay to store it.
Shipping: when you rent furniture, you don’t pay to ship it. It just shows up. The price is all-inclusive.
Cons – Advantages of Owning:
Less Cost: not necessarily a negative, but weigh the cost of renting furniture a half dozen times over a year vs owning and storing a set of furniture, and undoubtedly the cost to rent that many times will be higher than purchasing something and using it six times.
Storage: If you have sufficient storage space and the chairs fit in your shipping crates, you don’t have to worry about them.
No Surprises: When you own furniture, you don’t worry about renting something turns out to be different than what you expected.
Less Hassle: Don’t have to deal with yet another vendor.
Is renting furniture the right thing for you? Talk to your exhibit house. No doubt they work with at least one good furniture rental vendor that can answer your questions.
Check out our selection of rental furniture at TradeshowBuy.com.
Webster’s defines “ruckus” as “a disturbance or a commotion.”
A disturbance can be good or bad, depending on your viewpoint and the circumstances. The word “disturbance” is non-judgmental. “Commotion” is the same. It’s not necessarily inherently good or bad; positive or negative.
But you can insert your judgment into your ruckus, into the
disturbance or commotion you make.
Nick Woodman at Outdoor Retailer Summer Market 2009
At tradeshows, GoPro’s Nick Woodman used to famously create
a commotion by standing on a table, hooting and hollering, gathering people
around, showing off the GoPro camera and give away prizes. The company’s market
cap zoomed to almost ten billion dollars before coming down to earth. Along the
way GoPro created a new category in the digital camera world. Now that’s a ruckus.
That’s one way to shake it up.
Meduri Farms decided to invest in a new island exhibit and
double the size of their footprint at the International Food Technicians Show.
Their first time with the new exhibit they tripled their leads. That’s another
way to shake it up.
Meduri Farms at IFT 2017
Dave’s Killer Bread dedicated much of their branding space
at 2019’s Natural Products Expo West exhibit to the idea of giving felons a second
chance. That’s yet another way to shake it up.
Dave’s Killer Bread at Natural Products Expo West 2019
There are plenty of ways to use your tradeshow space to
shake it up, to make a ruckus, to cause a disturbance or commotion for a good
cause. Or to double your leads. Or to grow a company.
Tradeshows and events have been running since 1851, the 1st one being “The Great Exhibition” in London. It’s safe to say the exhibition world has drastically grown since the 1800’s, as have the price tags that are part and parcel of today’s exhibition experience.
Organising an event takes time, patience
and some form of budget to support the design of an exhibition stand or display
accessory. Within the industry you’ll be faced with many questions regarding
the costs and the necessities.
To create an understanding of what you
need, along with the tradeshow essentials, take a look at a list of costs to
consider before booking your event: –
Booking your stand space
The Exhibition Stand
Stand accessories, such as
banners and displays counters
Promotional items – Leaflet,
pens and lanyards
Transportation for you and your
full stand design
Additional extras such as
seating, lighting and interactive monitors
With all costs considered, it can appear
daunting. Yes, it is an investment, but when tackled correctly a successful
event can help towards business growth and place you on the right path to build
new relationships and gain potential customers.
If you’re still searching for the reason to
attend your first event, we’ve listed 4 benefits that you’ll be able to take
away from the experience.
Build Relationships
Attending a tradeshow puts you in the best
place possible to build new relationships. Your brand and stand will attract
potential customers, therefore leading to conversations with other industry
professionals.
It doesn’t have to stop there. Use your
time wisely and explore the exhibition floor. Take it upon yourself to visit
other business spaces. Doing so, presents another opportunity to strike up
relevant conversations.
Brand Exposure
Outside of social media and online
platforms, exhibitions offer amazing brand exposure. Your selected displays
will home in on what your brand has to offer and your unique selling points.
All of which will be visible through custom artwork and promotional items.
The blank canvas that a stand or display
product provides is priceless. Use the space to promote, intrigue and capture
your audience.
Learn and Expand on Industry Knowledge
Whether you have been in the industry 1 year or 50, there’s always something new to discover. Use the time to find out about new competitors, up and coming trends, innovative design and alternate display options.
Networking with other businesses allows you
to ask new questions and educate yourself. As a brand, to learn and to grow is
to develop new ideas and progress with new trends.
Business Growth
From the relationship building, brand
exposure and the want to expand your knowledge, you’ll be able to begin further
growth within the business. Be sure to take business cards and contact details,
so when the shows over, you’ll have the correct point of contact.
Use the new found information and contacts
you have gained to your advantage. Connect on LinkedIn, send follow up emails
and keep your brand relevant and current so your details are at the forefront
of their mind.
Extra Tips on How to Make Exhibiting
Worth While
Do your research and ensure you
are attending the right show for YOU
Check your stand position and
location options
Use social media and email
marketing to promote your attendance
On the day, take contact
details from those who you speak with and make contact the following week
Make your brand memorable by
choosing the right stand design and delivering a presence
Create a list of goals to
achieve on the day
Position the co-workers with
the greatest knowledge and understanding of the business on the stand space
Vicky Peat is a Marketing Executive for Go Displays based in Peterborough, UK. As a content marketing writer within the Exhibition and Tradeshow industry, Vicky enjoys sharing industry knowledge to encourage and educate new and experienced exhibitors.
When it comes to tradeshow marketing, anything goes. Right?
Well, maybe not everything, but certainly it’s a time to try things. Do things
differently. Experiment.
Or. Maybe not. Tradeshows are fraught with risk. You’re
putting a lot of money on the line. Generally speaking, the cost of tradeshow marketing
is about a third of a company’s overall marketing budget. Which means that it’s
a lot of money in play, making it hard for a company to risk much.
In a sense, tradeshows can be an interesting mix of the
precise and the experimental.
The precision is important, to be sure. Your tradeshow staff
is your front line. The most important piece of the puzzle. They need to know
what they’re doing and why. If mistakes are made, or if your staff isn’t as
well-trained as they could be, your company might miss out on a good amount of
potential business.
Your exhibit is important. It’s the 3D representation of
your brand, and if it’s not spot-on, it’ll send mixed messages to your audience.
Your products, demos and sampling have to be well-thought
out and well-executed. Make some mistakes in these areas, and again, you’re
leaving potential money on the table.
Capture someone’s attention!
Precision is important in these areas.
But tradeshows are also ripe for experimentation. You have opportunities to do surveys, market research, unusual activities, oddball booth items and much more that will grab eyeballs and attention without impacting the precision needed in other areas. VR, smoothie bikes, live music, projection mapping, unusual use of video….the list is endless as to how creative you can get at tradeshows and still do all of the precise things that you need to do to engage with attendees, capture leads, have an exhibit that captures your brand precisely.
Tradeshows are a balancing act no matter what you’re trying to balance. Adding some experimentation along with the precision gives you flexibility, a little tension (which makes people stop and look), and keeps you, your visitors and your competitors on your toes.
It’s 2020. Seems like everyone wants something new. After all, this century is no longer a teenager! Hey, if the century were a human, it could almost drink!
So…what’s new in the tradeshow industry?
At TradeshowGuy Exhibits, we work with a handful of vendors: designers, manufacturers and other suppliers in the tradeshow industry.
Classic Exhibits
Our main partner since we started this business has been Classic Exhibits. If not for them, we wouldn’t be in business. Classic Exhibits is a ‘white label’ manufacturer that designs and sells products through a network of distributors. They’ve gone from kind of a kit designer and manufacturer to doing a lot of custom work. It’s where the industry is going, and Classic Exhibits is among the companies leading the way.
And when they introduce something new, it’s good. More than good. It’s groundbreaking. In the last couple of years, they introduced Gravitee, a tool-less exhibit system that sets up easily, breaks down quickly and ships flat. It’s made a difference to clients of ours at Classic Exhibits. In fact, the first time we set up a Gravitee wall with an installation and dismantle crew, they were impressed with how easy and quickly it went up.
Our new Tool-less SuperNova Lightboxes achieves all of those goals. While there may be more “complicated” solutions, there are none stronger or easier. We estimate the new tool-less connectors reduce assembly by 70-80%. Plus, the splines and the corner connectors can stay on the extrusion reducing the possibility of lost parts. Even the translucent knobs are innovative since they eliminate shadows and reflections.
Can’t wait to see these in action.
Orbus
We also work with Orbus, which provides numerous – maybe countless – options for popups, banner stands, table throws and more. They have high quality combined with budget pricing – a good combination.
And they’re kicking off 2020 by introducing a variety of new products, including digital banners, outdoor tents, shaped signs, smaller (and larger) HopUp fabric stands, and more. Many of these are lightweight, easy to set up by just a person or two, and priced right. See the selection of new designs and products here.
We’ve enjoyed working with other manufacturers and vendors through the years, but when it comes to something new, both Classic Exhibits and Orbus have taken the initiative to keep bringing the “NEW” to the New Year.
Back from Thanksgiving week, a nice few days away from work.
Sit down at the computer Monday morning.
Hundreds of emails piled up in my in-box. 785 to be precise. Lots of them with pitches on Black Friday and Cyber Monday. I mean, a ton of pitches.
Delete them all: delete, delete, delete. Don’t bother to
read them. They do nothing for me.
On a few, I decide to unsubscribe. But that takes longer.
And with most of the newsletters I unsubscribe from, I feel like they keep
sending me stuff. So what’s a guy to do?
It’s obvious that none of those emails stood out. They did nothing for me (I think I said that already). I’m not looking for any Black Friday or Cyber Monday deals, I have work to do. I’m not looking for Christmas presents for anyone, or to save money on things that I probably would not buy at any point. I’m busy and want to get these off of my to-do list as soon as possible, which means I’m scanning quickly and deleting almost everything once I determine it’s not a client, or a potential client.
I’m not their target market.
Email is one thing. Let’s move from email to other venues, such as retail, or online ads, or, hey, tradeshows!
When people walk by your retail store in a shopping mall, are you doing anything to stand out?
When you advertise online, what makes your ad stand out?
When people walk by your tradeshow booth, are you doing
anything to stand out in a crowd?
It’s easy to ignore and delete an email. It’s easy to walk by a retail store without stopping. It’s a piece of cake to ignore ads on your screen.
It’s pretty easy to walk by a tradeshow booth, too, unless something really outstanding is going on at the booth. Maybe it’s a unique booth. Maybe it’s a presentation that draws you in, entertains you and informs you of the company’s products and services. Maybe it’s a unique food sample. Could be anything.
Tradeshows have a distinct advantage over emails, and here’s
why: emails go out to people who have (supposedly) opted-in to a company’s
pitches. But over time, it’s not uncommon for that company – which is often
owned by another entity – to share that email address with another company, and
soon you’re getting pitches from (somewhat) related companies or products or
services. Has that happened to you? Happens all the time to me.
The difference that tradeshows have is that you have spent
handsomely to be at the show. But the show is targeted, the audience is
specialized. The people walking the show floor have also paid to be there, and
they are usually there for specific reasons, the main one being that they are
SHOPPING for something, and since you’re exhibiting there, chances are they’re
SHOPPING FOR SOMETHING YOU ARE SELLING.
Still, you have to stand out in a crowd. Tradeshows have a
lot of competition. Your biggest and best competitors are doing all they can to
make their best pitch to the same people you’re pitching. That’s the name of
the game.
Which means that whatever you do, it had better be good. It
had better be worth your time and money.
It had better be something that stands out in a crowd.
It’s a common refrain: tradeshows don’t work for me. They’re too expensive. I don’t get enough leads.
And unfortunately, it’s true for too many exhibitors. It’s easy to look at the exhibitor list of a show year after year and point to companies that give it a try once or twice never to return.
Look at the flip side, though: there are thousands of exhibitors that go back to the same few shows year after year, take home a stack of leads, create more business and firmly believe that tradeshows are the most powerful marketing tool they have at hand.
I know that’s true because I work with those kinds of exhibitors.
Now, not every single exhibitor I’ve worked with is successful. Some have
fallen off the wagon along the way. Others have shifted their marketing
efforts. Some have taken a step back from tradeshows and reassessed their
program, but eventually make it back bigger and better.
What’s the difference?
We could point to any number of things: their booth space is
lousy and doesn’t have enough traffic; their booth is small and nondescript;
their staff is bored (and boring) and so on. But it all boils down to just two
things:
Having a good plan and being committed to that plan.
Plans are great. Everyone should have one. But what about
having a bad plan? Bad plans do certainly exist. And having a bad plan is not a
good thing.
Back to that “good plan” and “being committed” to the plan. A
good plan can come from knowing your goals, your budget, your people; knowing
the show and your competitors, and knowing what you really want out of the
show. That good plan can be enhanced by having a well-trained booth staff,
having a standout exhibit and having the most popular products in the show. But
those last three things, the staff, exhibit and best products, are not
completely necessary to have a good result. They’re important, sure, but they’re
more like frosting on the cake. You gotta build a good cake first.
Answer these questions:
What do you want out of the show? In other words, why are you there?
How are you going to know if you got what you wanted? How are you going to measure your results?
What are the steps you need to take to get what you want? What will it take to get exactly what you want?
Sometimes it takes a little brainstorming and communication
with the various members of the team. Sometimes it means knowing what worked at
your last show and knowing what didn’t work. Be honest. Sometimes you have to
be brutally honest to say that having that crazy mascot uniform didn’t really
work, or that having the general manager do the in-booth presentations didn’t
draw that many people. There are lots of reasons why things don’t work and
assessing and understanding those ideas will help you move forward.
Another way to look at it is to ask yourself: When I get
back in the office the morning after the show and say, Man that was a great
show! What does that mean to you?
It’s not the same for every company.
Once you’ve defined the main goal of your tradeshow appearance,
break it up into pieces. If you want 300 leads over a three-day show, you’ll
need 100 a day. If the show is open from 10 am to 5 pm, that’s 8 hours. You’ll
need to average 12.5 leads per hour, or one about every five minutes. If you’re
doing demos, for example, and you know that for every demo you do there are 15
people on average standing there, and three of them are good leads, that means
you’ll need to do a demo about four times an hour. If, on the other hand, you
get six leads for every demo, that means you only need two demos an hour. Or,
you could try to double your projected leads by doing demos four times and
hour.
Run the numbers. If you want to give away 1,000 product samples
or sign up 200 people for lengthier demos in the next three months, you know
what that will break down to by just doing the math.
If your goals are not so straightforward, you can still look at it from an angle that will help. Maybe you want to make solid connections with only three distributors that, if you can get them to carry your products, would double your company revenue in the next two years, figure out what organizations are the best and most likely candidates. Make whatever effort you need to set and confirm appointments at the show. Yes, tradeshow success is all in the numbers, and it’s all in the ability to show off your products and make sales. So do the math, do the outreach. But don’t forget that we’re all humans – you and your prospects – and there’s often not a straight line to success. Make allowances for that, learn from your missteps and do better the next time. That’s what it’s all about.
I’m no expert on exhibit design or figuring out the
potential customers for a specific product – let’s leave that to the people who
have a lot of experience in that area and it’s not me – but I’ve picked up a
few things along the way by talking to a lot of experts.
One thing that seems clear is that if you know who your
audience is, what kind of products they buy, what kinds of stores they like to
shop at, and why they buy your products, all of that information can be assimilated
in a synergistic way to help determine the look and feel of your tradeshow
exhibit so that your potential customers feel a familiarity; they feel at home
when they see your exhibit.
What do I mean by that? Let’s say you’ve determined that the
people who buy your products the most are a specific type of person: maybe they
shop at Target a lot, but also like Bed, Bath and Beyond. Or they like Applebee’s
but not Pizza Hut. They like Urban outfitters and J. Crew but not The Gap. And
so on. The more information you can distill about your products’ appeal – and who
is buying those products from you, the more you have to help design your tradeshow
exhibit.
Are you trying to echo the look of a specific store interior?
Let’s say, for example, that your products attract people who
shop at Whole Foods for groceries. If you are selling a food product, it
probably makes sense to incorporate some design elements that are popular at
Whole Foods into your exhibit design. Not to copy the design, but to echo the
design elements. Do they use recycled wood? Do they use a pastel color on
counters or product shelves? Then consider incorporating those elements in the exhibit
design.
Exhibit designers have the experience and the skill to not
only create a three-dimensional model complete with floor plans, traffic flows,
height restrictions and sensibilities, but they know how to take those colors
and patterns and textures and incorporate them into product displays, greeting
counters, light boxes and flooring patterns.
If done right, your potential customer will take one look at
your exhibit and even if they’re not familiar with your brand (yet), they will
feel at home because you’ve done your homework and created an exhibit that
understands them and what they like.
You just need to know who your ideal customer is and what
brands or stores they’re already comfortable shopping at.
