One great thing about doing a weekly podcast with guests is that I meet a lot of people. This week it was a pleasure to meet and talk with Roger Courville, who helps learning leaders prepare to reach, teach and lead in the Connectorship Age.
It was a fun conversation about events and tradeshows, how to bring value to attendees and much more. Take a look:
This week’s ONE GOOD THING is the reggae-tinged band Noiseshaper. I’m not sure if the band still exists or is active, and the website looks to reflect that: the last update looks to be about 8 or 9 nears ago. But they left some great music behind.
Exhibiting at a tradeshow is a great way to show off your wares, but it’s also an excellent way to uncover things about your tradeshow competitors. Let’s take a look at a half-dozen things you can find out.
Exhibit presence. Of course, the most obvious thing. You can tell at a glance what they want people to see and feel when they set up a booth. But look closer: is it bigger than last year? Is it newer? Have they made changes, or are they using the same old exhibit? Are they growing in their exhibit presence or are they downsizing?
Products/Services: Naturally, this would be the second-most-obvious thing. Are they hawking something new, or does it all look like familiar products with nothing new?
Attitude. Do the booth staffers smile and engage rapidly with passersby? Or do they sit in the back with their eyes on their phone or are they eating? Booth staffers often violate many rules of engagement at tradeshows without thinking, and it may mean that dozens of people keep walking instead of stopping to talk. Other companies exude a great spirit at all times – their staffers are wearing branded shirts, are doing activities designed to engage attendees and more. What’s the attitude of your competitors?
Management. Does the company send managers to assist in the booth? Or are they offsite taking meetings. You may not find this out without an inquiry or two, but you should be able to find out how involved management is in the show.
Job openings. Some companies will openly advertise job openings. Others will let you know if you make a discreet inquiry. Lots of openings usually mean the company is doing well. But it might also mean they have a lot of turnover.
No doubt you can uncover other things about your competitors if you keep your eyes and ears open. There’s probably a little gossip to be had if that’s your thing, along with changes in various departments that you might be interested in. Whatever the case, don’t let the opportunity to check out your tradeshow competitors pass you by!
This is a guest post by Charles Dugan of American Image Displays
There is no such thing as a closing a sale by luck at a trade show. The process of generating and closing leads is defined even before the event begins. Believe it or not, although most exhibitors collect leads during the trade show, many of them have no plan in place for following up. According to a study by Exhibitor Media Group, 98 percent of trade show exhibitors collect sales leads at trade shows, but less than 70 percent have a formalized process in place to follow up on those leads.
Trade show success is a result of strategic actions taken before, during, and after the show.
Before the Show
The actions you take during the pre-show phase will directly impact how effective you are at generating quality leads. Here are four pre-show tips:
Choose the right show
When it comes to choosing which shows to attend, think quality over quantity. It’s better to select a show that has one hundred attendees with a need for your product, than a show with thousands of attendees who aren’t looking for the type of solution you offer. Select trade shows based on industry, location and size; events where there are high quality leads that fit your customer profile.
Perfect your pitch
Make sure to practice your pitch before the show. You should be able to answer questions fluidly and naturally, building attendees’ trust in your knowledge and authority.
Reaching out to attendees
View the trade show’s mailing list (if available) to see who will be attending the event. Reach out to these individuals and introduce yourself through email or social media. LinkedIn works especially well for this.
Implement a lead collection system
Whether your system is as simple as jotting down each lead’s information on a clipboard or as complex as using a full-scale CRM software; be sure it allows information to be recorded efficiently and in an organized manner. Collect as much important information as possible. These details can come in handy later during the follow-up.
During the Show
Follow these steps during the show to build rapport and set the stage for a successful close.
Reserve a private room
Consider renting a private room. Trade shows can be noisy and busy. By reserving a private room, you will have a quiet place to bring leads to answer their questions, discuss pricing, and even draw up contracts; without the distraction of the surrounding convention.
Utilize call to actions
Use every appropriate opportunity to prompt attendees to complete a specific action. These call to actions could include signing up for a free trial or a demo, or scheduling a consultation. At the end of each interaction, let each person know what to expect for the next steps – whether it be an e-mail, a phone call, or another form of contact.
After the Show
The trade show may be over, but the job is not done yet! Follow these tips to close more leads post-show.
Be persistent in your follow-up, but understand there is a fine line between persistence and annoyance. If you can, mention something specific about your conversation during the first follow-up message so they remember your interaction.
Network with social media
Invite leads to connect with you on LinkedIn or other social channels. This way, they are part of your network for the long-term and can become more familiar with your business.
Tailor your message
Don’t use the same follow up message after every show. If your email looks like a form letter, it will be ignored. Instead, tailor your message to each lead. Be friendly and always make yourself available to answer questions.
If there is one reason to attend a trade show, it is to earn more business. Remember that successful lead conversion doesn’t start or end at the show. Have a plan in place to ensure you have the best chance of attracting quality leads to your exhibit, and closing deals.
About the Author
Charles Dugan is the President and Owner of American Image Displays, a trade show display and equipment company based in Seattle. He has over 20 years of experience consulting businesses with their trade show marketing.
Tradeshow post-show follow-up is one of the critical keys to your tradeshow marketing success. In recent conversations with exhibitors, there often seems to be some hedging around the concept of complete follow-up. In other words, there are some missing pieces and the leads that are generated at a tradeshow – at great expense – are not always followed up in a timely manner, if they’re followed up at all. So let’s look at some of the most common mistakes people make with post-show follow-up.
Not grading or evaluating the leads. If a sales person that is tasked to follow-up on the leads can’t tell the difference between a HOT lead and a COOL lead, it makes the task of follow-up that much harder.
Not being specific about the details of the follow-up. Some prospects want a sample sent next week. Others just want a sales sheet PDF forwarded in a month. Others want an in-person meeting in two weeks. Whatever the follow-up is, it should be noted on the lead sheet so that the person doing the follow-up understands exactly what is needed.
Not tracking the response from the follow-up. Whether you use Salesforce, and Excel spread sheet or a custom CRM, once the follow-up is initially made, notes on what happened during that follow-up should be entered in detail. Most follow-ups require more than one step. In fact, if it’s a bigger sale, the process may involve several steps and more than one or two people. Keeping detailed notes along the way will ensure a better chance at success. With NO formal system in place to track the follow-up process, your chances of success drop drastically!
Not following up in a timely manner. This mistake usually comes from not asking the prospect the question: when would you like us to follow up? If both parties understand when the follow-up is expected – and it actually happens at the right time – chances of closing a sale increase. In the event that no timeframe was addressed, it’s safe to say that the sooner you follow up the better your chances of making a sale. Some experts say do an initial follow-up via email within 24 hours. Others say that making a phone call within 48 – 72 hours after the show shows the prospect that you have a genuine interest in them. I realize that some people are just impossible to reach in a week, or two, or three, or more. In that case (which has happened to me), keep trying.
Giving up. Even if you can’t get in touch with someone right away, keep in mind that you have no idea why they’re unreachable or unresponsive. It could be they’re suddenly wearing three hats at work and simply don’t have the time – or a personal issue may be preventing them from even working. Who knows? Don’t assume they don’t want to talk to you until you actually hear that from their own lips. I’ve made sales to people that were hard to reach for months – but when I finally did reach them, we made something work.
One of the first things I heard when I entered the tradeshow industry in 2002 was that “80% of leads are never followed up on!” It astonished me then and it astonishes me now. It’s one of the most fixable mistakes that tradeshow marketers have. Do yourself and your company a favor and do your best to not be a part of that statistic. Make the effort and follow-up!
Why should you read this before you attend a tradeshow?
First, let’s assume you’ve never been to a quality industry show that’s packed full of exhibitors and attendees. Oh, sure, you’ve been to a few regional home shows at the fairgrounds, or attended a chamber of commerce show with fifty or so small exhibitors. But that big show in Las Vegas, NYC, Anaheim or Chicago?
If that’s new to you as an attendee – there’s a first time for everything – let’s go over a handful of things to help prepare you.
Get your travel plans in order. Flight, hotel, ground transportation. Know the location of your hotel or Airbnb in relation to the show site and the airport. In some cities, renting a car makes sense (Anaheim, maybe Vegas), in others you’re betting off taking ground transportation (SF, Chicago, Boston). If you’re planning to take mass transit, know where to get on and how to get to where you’re going. Mapping tools on smartphones are very good at giving these directions – so make sure your phone is charged, and even bring a small charger with you in case you can’t find an outlet on the fly. Travel as light as possible, but take all you need to function on the road – which is of course different (to a degree) than at home!
Double-check all show documents. Make sure you have the various bits of paper, emails, or whatever to get into the show. Bring contact numbers, not only of your home office (duh), but include a handful of contact numbers of show organizers.
Assemble a show plan. Most big shows have apps or online tools to allow you to create a plan. This allows you to add exhibitors and booth numbers to put together a list which makes it easier to find them all. Do this a week or so before the show. If there are educational sessions, create a plan for those you’ll be attending. When at these events, you’ll often have time to meet other attendees and do a little networking.
Depending on your show goals, make sure you have prepped your interaction with the various exhibitors. As an attendee, you’re likely going to be looking for products that you’re either going to sell or use, and perhaps recommend. Know what questions you’re going to ask, and be prepared to absorb information in whatever form is offered. Chances are exhibitors will have both electronic and paper sell sheets, for example, so you should be prepared to know how you’ll compile them. If an exhibitor wants to give you a paper sell sheet and you prefer digital, use an app such as Scanner Pro or Microsoft’s One Drive, which allows you to create PDFs of the sheets in an instant and upload them to your cloud account. Beyond that, as your company representative, you should be prepared to have the kinds of appropriate conversations to advance your agenda.
Plan some networking meetings, but be open to opportunities that will undoubtedly arise. Which means, don’t under-schedule but don’t over-schedule yourself!
Pace yourself. If you’re in an unfamiliar city, find a few moments if you can to look around. Try not to stay up too late to party with show-goers. Keep to familiar exercise routines as best you can. Wear comfortable clothes and shoes.
Finally, if it really is your first time to attend a large show in a far-away city as a company representative, follow the lead of your fellow employees who have been to the show before, and learn what you can.
And dammit, have some fun along the way! Not everybody is able to attend big shows on their company’s behalf, so consider yourself lucky!
You can benefit from tradeshows without exhibiting – it just takes a little planning.
For example, the simple fact of tradeshows means that there is an assemblage of buyers, managers, clients and prospects all at the same time. Consider scheduling an informal meeting with several of them. Perhaps it can be a dinner or an after-hours party or gathering. One show I attend regularly throws a party for all regional folks to see the best of the region. Several exhibitors are organized to gather their products for a state-specific gathering to show off the best-in-state (make sure that your activities are approved and sanctioned by the show and don’t break show rules).
Work with another company. Is there a larger exhibitor that you have worked with in the past? Perhaps it’s a good fit to co-exhibit with them and show off your goods at their booth. It might be marketing partners, customers, vendors or others that are complementary. For instance, if your co-exhibitor makes bread, that might be a good opportunity to show off your toast toppings.
Speak at a show. Larger shows in particular have ongoing training and seminar programs. Show off your expertise by offering to give a presentation or join a panel. It’s not really an opportunity to promote products (it’s frowned on, obviously), but if you can show your expertise and knowledge it’ll improve your standing in the industry, which can attract prospects. Work with noncompeting speakers: meet and greet and see how you might assist them in future projects.
Research products and competitors. Some shows are worth attending just to see if it’s a good fit for you in the future. While there, you can find what companies have the biggest footprint, find out what your competitors are up to (and maybe uncover some new ones), and get up close and personal with new products and services that will either compete with your offerings or complement them.
Other ideas that might let you benefit from tradeshows without exhibiting include purchasing a mailing list of exhibitors and/or attendees from show organizers. Consider purchasing ad space in the event newsletter, website or app.
This is a guest post by Christine Ton of Stratacache.
I had no idea what to expect when I walked into my first-ever tradeshow. I imagined it to be like one of those state fairs where you would walk through different tents, or in this case, a bunch of booths. There were people everywhere, and the experience was incredible for a first time attendee. From the flashing signs to the abstract booth shapes and sizes—every stand was so unique and told a different story.
As a first time tradeshow attendee, I decided to make a pros and cons list while I was at GlobalShop 2016 to further breakdown my experience.
Great Place to Network-There are so many companies that are at the show and it’s a good time to hand out your business card to the places you are most interested in. Strike up a conversation and see what opportunities lie ahead to strike a deal.
Show Off the Latest and Greatest-Tradeshows are a great place to test the waters on new products and services that your company is getting ready to launch. Get feedback on some of these items and take back some information that could make it even better for the next time. See and hear first-hand on how people react to your business.
A More Focused Industry– There are a lot of tradeshows that revolve around specific industries. When you are at a tradeshow with people in your market, you are reaching an audience that is relevant and important to your business.
The Lead Scanners Are Amazing-Collecting leads is extremely valuable, especially if you are at a huge show. It’s an easy way to collect information in order to follow up with your potential clients. Some scanners allow you to take notes too, which is incredibly helpful if you are meeting a lot of people each day.
It’s Expensive- From electricity/internet, to the booth rental itself, everything costs money. It’s amazing how quickly it adds up, and I don’t mean by a few hundred dollars, I mean by thousands and thousands of dollars.
Risk Factor– You have no guarantee at getting your money back from a show—which is why it is extremely important to be prepared. You can spend thousands of dollars on your booth, but it means nothing if your audience isn’t engaged or interested in your business products/services.
A Lot of Boxes to Check-Setting up for a tradeshow isn’t easy. You don’t just put down your name and show up to your ready-made booth. It takes work and a lot of hands to get everything in order. Get your company organized before show festivities. You don’t want to end up at your booth to find out you forgot to ship the main attraction back home.
Overall, my first tradeshow experience was wonderful—but it wouldn’t have been without the organization and help from the entire team putting the show together. It’s a jungle out there, so get prepared and be ready to answer any questions that may come your way. The opportunities are endless if you know how to work the room.
STRATACACHE is a provider of intelligent digital signage, digital merchandising, mobile enablement and rich media solutions that help influence customers at the point-of-decision, leading to new sales opportunities, with over 1.3 million software activations globally.
Tradeshows cost time and money. A lot. So how do you differentiate from the thousand other exhibitors all vying for attention?
One way is to become a person of interest at the tradeshow. Here are a few ways to stand out from the crowd.
Be a speaker, or participate in a panel presentation. Typically these slots are open to company management, so if one of your management team is good at delivering a presentation or speaking extemporaneously in a panel situation, work to get them involved. Depending on the show, this kind of exposure can do wonders for word of mouth, especially if the presentation is top-notch. When I’ve given presentations at tradeshows, no matter how many people were in the audience, there were always a handful that wanted to pigeonhole me right afterwards and talk shop. Some have become clients.
You want more ways to become a person of interest? If you’re good, give demonstrations in the booth.
What about one-on-one interactions with booth visitors? You can be interesting by being energetic, outgoing, and asking a lot of questions. And if you have good stories, tell them. Everyone should have at least three good stories. At a party, they could be about things you’ve done or how you’ve lived. But at a tradeshow, if you have three good stories about the business, your products and how they impacted customers, share them.
Above all, if you want to be a person of interest at a tradeshow, just be an interesting person.
Questions are powerful. Asking the right questions in the right situation can open doors to more business, to gathering critical information and to getting someone interested in your product or service.
At a tradeshow, questions are your superpower. It’s a busy, chaotic environment and there are hundreds, if not thousands, of other exhibitors and booths competing for your visitor’s attention. What are you doing to differentiate yourself from the competition?
You’re asking powerful questions.
Given the situation that time is of the essence, unfortunately you can’t necessarily spend a lot of time with rapport-building questions. A typical sales call may allow you time to ask about how their business is going, what they’re doing this weekend, and to get into details of their company’s short and long-term goals.
But you can ask impactful questions that get people thinking.
Ask about Goals and Objectives: What are you hoping to accomplish in the next 6 to 12 months? The next 2 – 5 years? Or ask about a specific project: what does this particular project mean to the company?
Ask about Problems and Challenges: What’s missing in your challenge to reach Goal A? Is there anything in particular that’s holding you back? What solutions are you considering?
Ask questions that position your company: If you were to work with us, what are you hoping will be different from what you’re currently doing? What does success look like for you in this project, or in how we work together?
A few simple questions will make it clear that you should pursue the situation further, or not. Depending on the circumstances, it may be appropriate to sit down at a private table and hash out all of the details, or it may mean setting up an appointment to follow up.
Asking open-ended questions lets the visitor respond with as much information as they like. Asking too many questions, though, makes you sound like an automaton. In other words, don’t’ overdo it. Sometimes the right response is simply to say “Tell me more” or “How so?”
Just keep in mind that on the tradeshow floor your goal is to qualify and disqualify visitors quickly. Don’t waste time with a non-prospect and don’t spend an inordinate amount of time with a prospect. Make sure you have a proper and agreed-upon follow up sequence in place before he or she leaves the booth.
The following guest article was written by Chris Newkirk
Tradeshows can be a huge expense for small business owners and although statistics show businesses can increase revenues and grow their customer base from events like these, many companies still struggle to attract attention and make trade shows worthwhile.
What are you doing wrong?
Networking involves a whole lot more than shaking hands and handing out business cards. If you view everyone as an opportunity and stop seeing them as people, chances are you’re going to strike out. Consider how you like to be approached. People can sense they are being targeted for a sale, opportunity or referral from a mile off.
Treat people like people and look to make friends and connections. Don’t approach people by asking them, ‘what do you do.’ Try asking questions that target them personally, can help spark a genuine conversation and can lead to a memorable discussion.
Ask open ended questions that are event specific and don’t bombard people with materials, information or sales pitches. After you engage them in conversation, before they leave ask them if they’d like to be added to your contact sheet, or what information they’d like you to send them.
Encourage visitors to find you on Facebook and if you have access to an IPad give people the opportunity to check you out your Facebook and Twitter profile. You can generate buzz by picking a hashtag for the event. Use banners to promote your hashtag—encourage people to help you get your hashtag and the event trending on Twitter!
Are you making a memorable impression?
Everything from the time you arrive and leave, the things you talk about and the way you use your display and products all can work together to make you memorable—or leave you dead in the water.
You’ve heard it a million times, arrive early and leave late, it really does work. Approach the early birds and try to become people’s ‘first friend,’ check back throughout the day and see how they’re doing. These people will remember you and can lead to referrals.
While you’re there make the most of your space. Do extensive preparation well in advance so you know what size the space you’re provided with will be and what regulations you might have for light and sound. Update your display if it’s old or if your banner stands are outdated or damaged. Consider spending more on displays that are less common and can draw attention to your booth. Even something as simple as a few laptops where visitors can browse products or the company blog will keep people at your booth longer and help draw a crowd.
A pretty booth won’t set you apart from the crowd though, they tend to be a dime a dozen. Try something fresh.
If you haven’t done it before, consider introducing the use of technology in your display. Informational kiosks are one way to remove clutter from your table and promote environmental ideals. IPads are a tool that you can use to display your entire product inventory or allow people to browse your company blog and interact on your social media sites. You can invite people to sign up for your newsletter or add their email if they’d like more information about your company, industry or product directly into a spreadsheet instead of using a paper sign-up.
The use of technology as allows you to engage with more people. If a larger group of people are visiting your space, you can invite some to use the IPad and kiosk while you engage directly with others giving you more time to form relationships without worrying about isolating other visitors.
Other ways to create an engaging space include:
-Enlarge your space using mirrors
-Use a projector to display video
-Take photos of your clients when they stop by and stream them on your projector or share them on social media throughout the event
-Suspend company products from the ceiling
-Incorporate lighting to illuminate your space
How are you following up after the show? Try reaching out through social media
If you have a company blog, writing a series of posts about the trade show and the people you met can be a great tool for networking. Share the post with people from the event and mentioned in the context via email and social media. Because they’re included they will be more likely to share the post on their own networks.
Don’t use follow-up emails to bombard people with a slew of sales information. Provide them with materials that demonstrate value like links to internet videos, industry information and special reports and educational white papers. Preface the email with things like, ‘I thought of you when,’ or ‘I thought you might be interested.’ The key is to keep in touch without coming across as pushy or simply trying to sell something.
Keep in mind some of your most valuable contacts may end up being people who have never been your customer, but instead end up sending a high volume of referral business to you.
The bottom line
Networking is about relationships. If you’re attitude, body language or display is unwelcoming or un-engaging people have no incentive to talk with you or form a relationship with you. Your end goal shouldn’t be to target everyone you meet to get their business. Instead your goal should be to form solid relationships so you can get business from everyone they know.
Author’s bio: Chris Newkirk works in marketing and sales consultation. Chris attends a number of trade shows a year and enjoys learning what methods work for companies in various industries and enjoys sharing his networking tips.